Privacy Policy

The School for Aromatic Studies (“we,” “our,” or the “Institution”) values your privacy and is dedicated to safeguarding the personal information of visitors to our website. This privacy policy (“Policy”) outlines our data handling practices for aromatic studies.com and explains how we collect, use, and protect your information.

Your Agreement to This Policy

By accessing and using aromatic studies.com and any related platforms, including discussion forums, community boards, blogs, and educational portals (collectively referred to as “our platforms”), you acknowledge and agree to the practices described in this Privacy Policy.

Information Collection Methods and Types

To access certain features and educational services on our website, you may need to create an account with the Institution. During registration as a website user and/or student, we may gather various types of personally identifiable information, including:

    • Full name and preferred name
    • Email address and alternative contact information
    • Physical mailing address
    • Phone number
    • Additional details you voluntarily share through course submissions, account setup, feedback forms, email correspondence, forum participation, and other communications with the Institution or our educational platforms

Please only share personally identifiable information with us if you are comfortable with us using it according to this Policy. We may also automatically gather technical information when you visit our website, including your Internet Protocol (IP) address and browsing patterns.

How We Use Your Personal Information

The Institution maintains strict policies regarding your personal data. We will NOT distribute your personally identifiable information to external parties, whether individuals, companies, or governmental agencies, without your explicit permission. We will only share your information when legally mandated through court orders, subpoenas, legal proceedings, or if you breach our Website Terms of Service.

We may use your information for the following purposes:

    • Sending notifications about current and future courses, seminars, events, and special offers from the Institution
    • Contacting you with marketing communications about educational programs, products, and services that align with your interests
    • Enhancing the functionality and user experience of our website and educational platforms

Guidelines for Minors and Parental Supervision

Our website and educational platforms are designed for adult learners and are not intended for individuals under eighteen (18) years of age. The Institution does not intentionally collect personal information from minors under eighteen (18) years of age.

This website, including all educational content and programs available through our platform, is intended exclusively for adult use. Users must be at least 18 years old to access this website. By using our services, you confirm that you meet this age requirement.

Parents who wish to share our educational content with their children may do so under these strict conditions:

    • Children under 13 years of age may not access this website
    • You must not submit personally identifiable information about anyone other than yourself, including your child
    • Any submissions, assignments, or feedback (“submissions”) must be entirely your own work and not created by your child. For submissions made through social media platforms (such as Facebook), only your personal account may be used
    • Given that some aromatic studies may involve essential oils and plant materials that could be inappropriate for minors, parental discretion is strongly advised

External Websites and Privacy Practices

Our website and platforms may contain links to third-party websites. These external sites operate under their own privacy policies and data collection practices. The Institution bears no responsibility for the privacy practices or actions of these third-party sites. We encourage you to review the privacy policies of any external websites before sharing personal information.

Data Security Measures

We implement reasonable security measures and follow industry standards to protect your personal information from unauthorized access, misuse, disclosure, alteration, or destruction. While no internet transmission or digital storage method is completely secure, we adhere to established industry protocols and best practices to safeguard your data.

Cookie Usage and Tracking

“Cookies” are small data files stored on your device to enhance your browsing experience and improve website functionality. The Institution may utilize cookies on our website, though these cookies do not contain personally identifiable information.

Some cookies on our website may be used to create targeted advertising audiences on Facebook and other platforms. You can view and modify your Facebook advertising preferences through your account settings.

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Rights Under GDPR for European Users

If you are located within the European Union, you have specific rights under the General Data Protection Regulation (GDPR):

    • Data Retention: We will keep any information you provide until: (a) you request deletion, (b) we discontinue our current data management systems, or (c) we determine that the benefits of retaining the data no longer justify the costs.
    • Access and Correction Rights: You may request access to your stored data and have the right to correct or delete your personal information.
    • Processing Restrictions: You have the right to request limitations on how we process your data.
    • Objection and Portability Rights: You may object to data processing and request data portability.
    • Consent Withdrawal: If you provided consent for data processing, you may withdraw that consent at any time without affecting the legality of processing that occurred before withdrawal.
    • Supervisory Authority: You have the right to file complaints with supervisory authorities regarding GDPR-related issues.
    • Minimal Data Requirements: We only request information reasonably necessary for providing our educational services and will not require consent for unnecessary processing as a condition of enrollment.

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Policy Updates and Modifications

Updates to this Privacy Policy will be published on aromatic studies.com. Changes become effective immediately upon posting, so we encourage you to review this page regularly. Continued use of our website and platforms indicates your acceptance of any policy modifications.

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Contact Information

For questions or concerns about this Privacy Policy, please reach out to us at privacy@aromaticstudies.com.

Contact information

Owner and Data Controller

The School for Aromatic Studies
917 Sesame Road, Chapel Hill, NC 27516

Owner contact email: info@aromaticstudies.com